CEC Dean’s Event Request Form

To request the Dean’s participation in an event, complete the form below.

Event Protocols

The following protocols apply when requesting the Dean’s participation at events initiated by units, schools or departments within the college. Candidate interviews are excluded from this process.
1. The department hosting the event is expected to cover all related expenses unless the Office of the Dean or another party states otherwise. Costs may include catering, linens, flowers, police services, parking, transportation and photography.
2. If needed, contact the Dean’s Office to schedule an event walkthrough at least four weeks before the event.
3. The hosting department must also name a contact person and provide the support staff needed before, during and after the event.
The Dean will be briefed internally within seven days of the event. To prepare for this briefing, submit the following at least one week before the event:
- The event program
- A guest list
- Bios for VIP guests
- Background information about the event (such as its purpose or goal)
- Suggested talking points if the Dean will give remarks
Email final versions of all documents to the Dean’s executive assistant.
What is the name of the event?
Which unit is requesting this event?
Who is the contact person? Include name and title.
FIU email
Phone Phone - ### - ### ####
What is the date of the event? What is the date of the event? / MM / DD YYYY
What time does the event start? What time does the event start? : HH MM AM/PM
What time does the event end? What time does the event end? : HH MM AM/PM
What is the purpose of the event?
Has this event been held before? What is the background of this event?
What time does the Dean need to be at the event? What time does the Dean need to be at the event? : HH MM AM/PM
What is the Dean’s role at the event?

What is the Dean’s role at the event? Meet and greet Speech Judge Panelist Other (briefly describe) Other (briefly describe)
For Speech Request
What is the theme or focus of the speech?

For example: recruitment, thanking for a donation, celebrating an achievement, introducing FIU/College, etc.?
What is the recommended duration of the speech?
Provide suggested talking points for the Dean (in bullet points) related to the theme or focus.
Attach any supporting documents, if necessary.

Attach Files
Audience Information
How many guests do you expect?
How many VIP guests will attend (if applicable)?

(i.e., program managers, presidents, VPs, CEOs, COOs, potential donors)
Are other FIU administrators invited? If yes, please list their names and titles.
What are the names and affiliations of the participants? You may attach a separate list.

Please mark or highlight VIPs.
For All Requests
Is there a participant the Dean should meet with before, during or after the event?

Is there a participant the Dean should meet with before, during or after the event? Yes No
If yes, who and why?
Any other relevant information not covered above?
Additional Documents
Attach copies of VIP short bios/background information (if applicable), the event agenda and the participant/RSVP list with affiliations.

Attach Files

Do not attach excessive information or full CVs. Three to five paragraphs per person are sufficient.

CEC Dean’s Event Request Form

CEC Dean’s Event Request Form

Event Protocols

For Speech Request

Audience Information

For All Requests

Additional Documents