shopVenues PG5 Request Form

Complete this form to initiate your shopVenues reservation request.

Today's Date Today's Date / MM / DD YYYY
User Type

Note: To ensure compliance with University Policies & Procedures, verification of occupational licensing, venue use, and/or documents may be required.
Group Name
Event Title
Request MMC/PG5 Building Venue (Option 1)

Make your selection from the drop down menu.
Request MMC/PG5 Building Venue (Option 2)

Select your second preference if Option 1 is not available.
Number of attendees at event
Must be a number between 10 and 160
Event Date Event Date / MM / DD YYYY

Note: Reservation confirmation for venue use requests received less than two (2) weeks before the event date may be denied and will always require case by case approval provided by shopVenues Administration.
Event Start Time Event Start Time : HH MM AM/PM

shopVenues recommends reserving during "off-peak" times, (outside of retail, food service, and academic calendars) so as not to interfere with general facility use.
Event End Time Event End Time : HH MM AM/PM

Additional charges may apply for venue use over approved usage hours.
Event Set-up

*Event set-up time is included within approved venue use hours. Users must coordinate with Service Providers and be present during set-up before the event.
Event Take-down

*Event take-down time is included within approved hours of usage. Users must coordinate with Service Providers and be present during take-down after the event.
Will alcohol be served at your event?

Will alcohol be served at your event? Yes No

Service, sale and distribution of alcohol requires satisfaction of all legal requirements of Florida International University according to the following alcohol regulation link: https://regulations.fiu.edu/docs=6
Will food or catered services be provided at event?

Will food or catered services be provided at event? Yes No
Event Contact Information Event Contact Information First Last
Student Groups must provide University employed sponsor or advisor contact information for the event.
Event Contact Phone Event Contact Phone - ### - ### ####
Event Contact Email Address
Select service providers you have or will contact to cover your event needs. (Custodial, Security, Parking Attendants, etc.)

Select service providers you have or will contact to cover your event needs. (Custodial, Security, Parking Attendants, etc.) Custodial Services Event Services (i.e. podium, plants, tables) Event Security Event Parking Event Technology None Other (i.e. DJ), etc. Other (i.e. DJ), etc.

Note: Venue Users are responsible for requesting their own event services along with the associated payment of charges received from Event Service Providers (i.e. Custodial, Technology, Security, etc.) used in conjunction with the event.
*Additional approval(s), payment(s), occupational licensing, or documents may be required.
User Responsibilities
Venue Users are responsible for requesting their own event services along with the associated payment of charges received from Event Service Providers (i.e. Custodial, Technology, Security, etc.) used in conjunction with their event. (1) Submit an 'Events Request Form' to Facilities Events for custodial services at myfacilities.fiu.edu/events/EventRequest.aspx. (2) Keep your confirmation sheet. (3) Complete form ensuring all details regarding set up and tear down, custodial service, easels, plants, etc. are included. NOTE: Events require 2 to 3 weeks notice (Large events-4 weeks notice). Facilities Management charges $150 per event ($75 for set-up; $75 for breakdown) (4) Be present at the time Facilities arrives to ensure that the venue is set up accordingly. (5) Confirm with Facilities what time they need to come back to tear down the room(s). (6) Ensure that the venue is returned back to its original set-up state.
shopVenues provides scheduling and confirmation of selected venue rental(s) only.