Psychology Post-Travel Form

To be completed after travel or event to process reimbursement. For virtual and in-person attendance to conferences, workshops, etc.

Name Name First Last
Panther ID
Must be between 6 and 7 digits. Currently Entered: 0 digits.
Phone
Email
Funding account numbers (if applicable) Note: you do not need to include this for GPSC, CASE or Department travel funds)
Travel Start Date Travel Start Date / MM / DD YYYY
Travel End Date Travel End Date / MM / DD YYYY
Travel Destination (if Virtual, enter "Virtual")
Name of Event
Type of Event
If "Other" include type of event
Airfare Costs (Airfare receipts must show itinerary, ticket or confirmation number with takeoff time, landing time, cost of the ticket and the credit cards use as proof of payment.) $ Dollars . Cents
Mileage (to and from destination in miles if driving) (If you drive to a conference with your own vehicle, please use the MapQuest page to generate PDFs of the mileage to the event and then another for the mileage returning. Mileage is reimbursed at a flat rate and gas receipts are not needed)
Registration Costs (You must provide your registration receipt with the amount of the cost of the conference.) $ Dollars . Cents
Lodging Costs (Lodging folio showing zero balance due.) (Even if you are not being reimbursed for lodging, the travel office requires to see where you stayed.) (If you share a room, please request that the hotel charge each guest separately. If only one card is charged, the owner of that card will be reimbursed. This can make the reimbursement process complex, please always attempt to split payment and have the receipt show proof of payment for each payer. Credit card statements cannot be used in place of receipts or folios.) $ Dollars . Cents
Incidental Costs (Ensure funding source covers these if expecting reimbursement) $ Dollars . Cents
Please complete a Travel Cover Page: https://case.fiu.edu/psychology/resources/travel-funding-and-reimbursement/travel-cover-page-instructions-bi-edit.pdf to include in a single PDF folio with all relevant receipts as explained below. A sample folio can be found here: https://case.fiu.edu/psychology/resources/travel-funding-and-reimbursement/post-travel-documents-sample-folio1.pdf. Your PDF folio can be uploaded clicking "upload file" below.

At minimum, you will need the following documentation for processing your travel:

Method of travel to event (Airfare, mileage with personal vehicle or auto rental) Airfare confirmation/invoice: Per FIU travel policy, the dates of your domestic travel cannot start earlier than 24 hours prior to the start of your event (48 hours for foreign travel) or end 24 hours after the end of your event (48 hours for foreign travel). Airfare confirmation/invoices need to show your name, ticket number, seat type (coach or economy class), airfare amount paid and credit card used (with last four digits). Trip insurance and seat upgrades are not reimbursable. If you use a third-party website to buy tickets, print out a receipt that includes credit card used with the last 4 digits. Copies of boarding passes are optional, but it is always a good idea to submit them. (If you have GPSC funding, this could be a requirement.)
Mileage: If you drive to a conference with your own vehicle, please use the MapQuest page to generate PDFs of the mileage to the event and then another for the mileage returning. Mileage is reimbursed at a flat rate and gas receipts are not needed.
Auto Rental: Provide rental receipt showing proof of payment. Gas will be reimbursed for auto rentals and University vehicles only to the driver of the vehicle.

Event Registration: Payment confirmation must show paid with zero balance due.

Lodging: Lodging Folio showing zero balance due. (Even if you are not being reimbursed for lodging, Controllers requires to see where you stayed. If this is the case, please prepare a short memo explaining your accommodations to include in your folio.) If you share a room, please request that the hotel charge each guest separately. If only one card is charged, the owner of that card will be reimbursed. Credit card statements cannot be used in place of receipts or folios. They may be used in addition to your receipts, in certain cases only, such as when multiple students share the hotel cost and you need to prove the owner of each card.

Event Program: Provide the full event program and agenda PDF.

If you have funds available, the following additional expenses can be considered for reimbursement:

Meals: Meal receipts are not required. Meal per diem for domestic travel is $36 per day ($6 breakfast, $11 lunch and $19 dinner). It is calculated from the moment your flight leaves until you return. If there are any meals included in the conference itinerary, you will not be reimbursed for them. Foreign meals are calculated depending on the city and country. Visit U.S. Department of State: Office of Allowances for that information.

Incidentals: Taxi, shuttle, baggage and airport parking receipts may also be submitted for reimbursement if you have available funding for them.

Attach Files

File size should not exceed 10 MB.